Freedom of Information/Environmental Request Guidance Notes

Requesting information

·         Our Freedom of Information staff can advise and assist you in your request for information.

·         If we cannot find the information you want we will offer you advice and assistance to help you clarify or redefine your request.

·         The more detail you can provide in your request, the quicker and easier it will be for us to try to identify, prepare and send it to you. For instance it would be useful if you could tell us:

·         If the information you want is likely to be found in a specific document.

·         If you know of any references or document titles associated with the information.

·         If the information you want is available or listed in our publication scheme website.  If so the name of the document or web address would be useful.

·         If it has been previously supplied to you as this will help us to locate the information once more.

Format of Information

·         Unfortunately we cannot always supply the information in the format requested.

·         If this is the case we will try to suggest alternative ways of providing you with the information you want.

·         If we discover that the information is freely available elsewhere, for example in our publication scheme website, or through a third party, we will inform you of this fact and guide you to where you can find it.

 

Refusal of requests for information

NHS Wakefield CCG will always try to provide the information you want but there may be situations where your request is declined including:.

·         We may decline your request if the information is covered by an exemption specified in the Freedom of Information Act 2000 or an exception contained within the Environmental Information Regulations 2000, including but not limited to the protection of personal data as laid down by the Data Protection Act 1998.

·         Your request may be declined after careful consideration if it would be against the public interest to disclose the information.

·         We may decline  your request if it would take longer than 18.5 hours to find, which is the cost limit defined in section 12 of the Freedom of Information Act 2000.

·         We may also reject your request if the request is for information we have recently given you and the information has not changed, or if the request appears to be designed to cause inconvenience with no visible benefits, as defined in section 14 of the Freedom of Information Act 2000.

·         Certain requests for information may be answered by providing redacted, summarised or extracted information. Redacted information is where specific sentences have been blacked out or removed from a document because the information is exempted under the Freedom of Information Act 2000 (or excepted under the Environmental Information Regulations 2000) or in order to protect someone’s personal data as required under the Data Protection Act 1998.

·         If we decline part (or all) of your request, or supply you with a redacted, summarised or extracted document (unless you requested a summary or extract) then we will send you an explanation of why we have done this.

·         Even if we decline  your request, we have a duty to let you know if we have the information, subject to certain exemptions specified in the Freedom of Information Act 2000.

·         We will also send you details of our internal review procedure and how to appeal to the Information Commissioner in case you feel our decision was unfounded.

·         If we do not hold the information we will let you know and try to recommend alternative sources for that information.

Copyright and re-use of public sector information

·         The information available in this Publication Scheme is copyrighted to NHS Wakefield CCG.  Under the Copyright, Designs and Patents Act 1988, all information accessed through this Publication Scheme is provided for your personal use.  Permission is granted to reproduce in any format for your personal and educational use free of charge, provided it is reproduced accurately and not used to mislead.  Commercial copying, hiring and lending is prohibited without express permission.

·         If you wish to re-use any information accessed through this Publication Scheme or any information requested under Freedom of Information Act or Environmental Information Regulations for commercial reasons, then you must ask our permission for every piece of information you wish to re-use before you do so.  If we do allow you permission to re-use any such information, this may involve a licensing agreement along with a licensing fee.  If any copyrighted information is allowed to be republished in any way, you must state that this information is the Copyright of NHS Wakefield CCG.  In all such cases please write to the Governance Officer, White Rose House, Wakefield WF1 1LT, describing the information you wish to re-use and the purposes you wish to re-use the information for. We will then respond to you in 20 working days with details of any conditions and/or fees as determined in line with the ‘Re-use of Public Sector Information Regulations 2005 (SI 2005 No. 1515).

·         This does not apply to any information where NHS Wakefield CCG does not own the Copyright on the Information and you must always request permission from the copyright holder.

·         More information on these regulations can be found at http://www.nationalarchives.gov.uk/documents/information-management/guide-to-applying-the-re-use-of-psi-regulations.pdf and information explaining Crown Copyright can be found at http://www.nationalarchives.gov.uk/information-management/our-services/copyright-guidance.htm